Medical Records Representative

Job ID 2018-1091


At Foothills Sports Medicine Physical Therapy, we believe that we have a unique opportunity to impact and improve the lives of our patients and clients through an innovative spirit, compassionate care and hands-on, personalized care. In doing so, Foothills staff work together with our vision in mind—to be the preeminent provider of physical therapy and wellness services that advance the health and well-being of our patients, clients and communities.


Born in 2000 with one small location and the initiative to “do things differently” in the world of physical therapy, Foothills is now changing the landscape of outpatient physical therapy providers in the southwestern US. Staying true to our roots, we are physical therapist operated and believe in keeping the profession in the hands of physical therapists.


Based in beautiful Phoenix, AZ which boasts 299 days of sunshine annually, Foothills Sports Medicine Physical Therapy employees embody the adventurous and active spirit of the region. When not helping our patients regain their active lifestyles, our employees are often found pounding the pavement or grinding their gears on the thousands of local hiking and biking trails. If relaxation is your thing, sit back and enjoy the beautiful Arizona sunsets with family or friends or hit the links at our world-famous golf courses.


Full-time Employee Benefits:

  • Comprehensive medical, dental and vision coverage
  • Short term disability, long term disability and life insurance
  • 401K program with company match
  • Paid time off and six observed holidays

Think you’ve found your fit? See what we’re looking for and apply today.

Brief Description

Foothills is seeking a Medical Records Representative to be responsible for timely responding to medical records requests in compliance with regulations, policy and procedures.

Essential Job Functions

  • Answers phone requests for medical records.
  • Searches computer system for patient information.
  • Keys data into the computer system from initial request to final delivery.
  • Reviews medical records requests for proper releases, specific details, etc.
  • Generates and sends invoices.
  • Retrieves records for request and faxes, mails or emails records accordingly.
  • Capabilities to burn data to a CD-ROM.
  • Adheres to company and departmental policies and procedures.
  • Performs other duties to support overall effectiveness of the department.


  • Strong organizational and interpersonal skills dealing with a diverse range of people.
  • Ability to communicate effectively verbally and in writing.
  • Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
  • Preferred knowledge of basic medical terminology and experience with medical charts.
  • Ability to act with integrity in regard to all matters of confidentiality.
  • Ability to provide excellent customer service skills
  • Self-motivated and attention to detail
  • Capacity to work under pressure


Minimum Education/Experience

  • High School diploma or equivalent is required
  • Minimum 1 year of experience working in the medical/healthcare industry
  • Efficiency utilizing Microsoft Office Programs (i.e. Excel, Word, Outlook, etc.)
  • Clinicient experience preferred but not required

Work Environment:

This job operates in a professional work environment.  This role routinely uses standard office equipment such as computers, phones, printers, scanners and photocopiers.


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; use hands to type; handle or feel; and reach with hands and arms.


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